Do you receive many meeting invites? Do you find that your calendar is full most of the time? Do you have to go to meetings unprepared? Are you multitasking – attending meeting, checking emails and SMS at the same time?
Well, you may think that you are making best use of your ‘limited’ time. However, it may not be the case. It is likely that you are taking random decisions. You may have increasing amount of Work In Progress (WIP). At the end of day, it is incurring cost to business (Waste).
Following are few strategies that will help you to be more productive:
- Delegate: Sounds obvious, but most of us do not do it well. Michael Hyatt explains it here.
- Draw lines and let everyone know: Assign clear responsibilities for your team members and make it public. Further, set criteria to manage by exception.
- Set Themes: For recurring meetings, try to align similar meetings in sequence or on same day. This will help you to maintain momentum and be more productive.
- Meeting structure: Ensure that invitee follows appropriate meeting structure. If meeting is for status update than quick Stand-up is better than formal meeting. Similarly, if it is more effective to meet over Lync or on your desk then do so to save time.
- Book time for yourself: Before others get it, book time for yourself in calendar. It is important because there are tasks that need your dedicated attention.
- Learn saying ‘No’: If you think, there is no need for you to attend meeting then politely say ‘No’.
Here is a question for you!
What strategies do you apply to make best use of your valuable time? I would love to hear from you!