Prioritise Strategic Initiatives!

Many smaller shires and local governments face challenges when investing in projects due to limited budgets and tight resources, making it difficult to prioritise strategic initiatives. One effective approach is to map all projects based on their benefits and effort required. This can help in identifying:

Quadrant 1: High benefits and high effort
Quadrant 2: Low benefits and high effort
Quadrant 3: Low benefits and low effort
Quadrant 4: High benefits and low effort

While this isn’t a one-size-fits-all solution, it offers a structured starting point for objective discussions with council directors. Give it a try, and feel free to reach out with any questions!

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Achieving substantial outcomes within Local Governments often feels like an uphill battle. With limited budgets, resources, and in-house skills, and sometimes a lack of unified commitment from leadership, each department seems driven by its own priorities....

Local governments often struggle with limited budgets, aging IT infrastructure, manual processes, and legacy reporting solutions. Here are a few thoughts for leaders to make a difference in the current environment: Invest as if It Were Your Own MoneyApproach every IT...

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Perhaps it is within my control to be happy. I can respond to my environment by choosing happiness, allowing my emotions to support that decision and sustain a sense of contentment. Yet, the reality is more complex. In certain situations, it may not make sense to...

Don't let those mean people take your goodness away. They want you to be like them. They want you to act like them. They hope one day you’ll mirror their mean actions. But don’t let them. Keep your goodness intact.

We all make assumptions, and while it may not be practical to validate everything upfront, the real trouble arises when we are unaware of these assumptions. When we don’t consciously recognise our assumptions, we risk believing them as truth. Sometimes, it is too late...

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On autopilot, we often make assumptions about outcomes, judgments about others, and decisions about future events. More often than not, we convince ourselves that we know what we're doing. However, if we were to keep a log of our thoughts and decisions, we might be...

Change resistance is often one of the late stages of change management. Prior to resistance, organisations typically face change avoidance and ignorance, where employees play the ‘we’re busy’ card and sideline change communications. The first challenge, therefore, is...

When we set aside our ego and begin our search for truth, we share our narrative—how we see the world, the problems we face, and the challenges we encounter. Our blind spots, limiting beliefs, and opportunities may be hidden from us, but they are often clear to...

Life is strange. I assume things will stay as they are for a while, but I watch as life turns upside down in the blink of an eye. At the same time, I see it soar to new heights from seemingly nowhere. There’s no logic—just pure randomness. Givers become seekers, and...

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Checklist to Live Life: The environment does not sway my heart. I work with no expectations. My goals are rooted in the amount and quality of my work, not in the pursuit of outcomes or results. I observe the unity in all things and the all-encompassing nature of one....

Alcohol, drugs, and other substances that can alter your state of mind are just one form of poisonous consumption. They are substances, and excessive intake is called substance abuse. However, we are exposed to many other forms of poisonous consumption. The following...

Not every problem is our problem. However, we may be impacted by problems caused by others’ actions or inactions. We can choose to point fingers and wait for others to solve problems that affect us. But by doing so, we give away control over our own fate. Perhaps, a...

The transformation starts from within. As leaders, when we have the right intent to serve, drive change, and commit to a worthy cause, we naturally influence other like-minded management staff. This influence, in turn, extends to others, and positive change propagates...

People who have nothing may find themselves content, driven by the quest for more. Conversely, those who seemingly have everything might grapple with inner emptiness, turning to minimalism in search of meaning. Some of us offer freely what others would kill for. While...

To truly listen, one must step out of their own shell. It is a vulnerable yet powerful position. When we emerge from our shells, we are open to absorbing and feeling the emotions of others. We are no longer distracted by the echoes of our own thoughts. Listening goes...

In good times, I can talk about philosophy and life. I can preach positivity and staying calm during challenges. You may see me as a positive and intelligent person. But when times are rough, I want to allow myself to feel sad, knowing I’m not living up to my own...

Sometimes, our next steps are not clear. Things become ambiguous, and we lose our sense of direction. Often, discussions and our thinking don’t lead to meaningful progress. One must start by taking small, deliberate steps. We still may not see the next steps clearly,...

When I feel stuck in the same routine and find it hard to know my next step, I often keep shooting in the dark without any meaningful results. The problem isn’t about capability, courage, or risk appetite. It’s that I keep trying to see a new picture through the same...

Business-As-Usual (BAU) work is like engaging in ongoing warfare. Day in, day out, the troops are busy maintaining the front lines, managing the constant demands and challenges. Project work, however, operates like a special task force: its mission is to develop...

If death is the ultimate truth and I have no clue when I will take my last breath, then the present moment is all I truly possess. This very instant has become the most valuable time I have ever had. Plans, goals, and aspirations matter. They provide direction and...

Distance can strip away feelings of joy, pain, and sorrow. Over the phone or web, I may pretend that life is fine, even if deep inside I feel miserable. Those feelings, though hidden, are real and affect my work and family life. That’s why it’s essential to...

If given the choice, we often lean toward laziness rather than proactivity. We conserve our mental energy and focus on tasks only when they seem significant. Tasks become meaningful when our name is attached, when we’re clearly accountable for their success, when we...

Our fate is shaped by our decisions, actions, and what we learn (good or bad). It's entirely possible that luck could override all of our efforts, making our deeds seem irrelevant. Similarly, we might work hard and still be too unlucky to see the rewards. The reality...

The goals, desires, and aspirations I had in the past seem to hold little value today. Once achieved, I found myself searching for more. Their importance lasted only until the moment I reached them. This makes me wonder: things that feel essential to us now may lose...

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We can be good. But first, we must know what good looks like. The standard response to the following questions is often – Yes, we are good! How well are your business systems supporting your current and potential future needs? How are you managing continuous business...

Leave life alone, and it will complicate itself. When we are on autopilot and in the mad rush to satisfy society’s dumb norms, we do not help either. We complicate our life even further. For instance, We may not need more. We may not need to wait for weekends or...

When the resources are limited, and we have no clue how much more is left, we must be concerned about spending them. One such resource is our time. So, I must first develop clarity on my end goals to effectively utilise this valuable resource. Then, I must satisfy...

“When I earn over $150K, I will be happy.” Vs “I am happy and will earn over $150K.” “I want a leadership position so that I can lead people.” Vs “I lead people and will be in a leadership position.” “I will retire early and live my life to the fullest.” Vs “I am...

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Imagine a surgeon who is about to go into operation theatre, and he is agitated. His tense face makes others in the room concerned and too tense to operate effectively. We may all agree that the operation's success is at serious risk. Now, think of the corporate...

It is often perceived as safer to adopt a more conservative approach—think twice, proceed with caution, and ensure a measured response. Let others make decisions when needed, providing a shield to cover and protect yourself. This way, you gather enough evidence to...

Firefighting in business is becoming the norm. Managers and executives are constantly fighting fires lit by shortfalls in services, employee issues, the sales pipeline, systems and change management issues, and much more. It is a vicious circle as well. When capable...

My weaknesses hide behind my inability to take and stick with my decisions. My sufferings stem from being on autopilot and not being present now. My immaturity shouts out when I pretend to know it all. My foolishness manifests when I think I am controlling the stage...

Decisions require mental resources, and because our brains naturally seek to conserve cognitive energy, we often stick with past choices, even when we have the option to change. This tendency is evident when selecting service providers, like banks, insurance...

It often requires excessive effort to maintain appearances and seem competent. Most of us would rather win an argument than foster a meaningful interaction. I believe that by focusing on contributing to others' lives and prioritising their needs over my own...

I can truly give back to the community only when I genuinely own something. To truly own it, I must have complete control. But the highest form of service may come when I lose myself and recognise a single master within everyone I serve.

Many things we are obsessing or stressing about would not matter in a few months. Most people around us are busy with their lives and pay little attention to our failures and shortcomings. Even if they know, they will forget in a few months. Most of the decisions we...

Consider these questions: Should I invest in real estate? Should I quit my job and start my own business? Should I invest in automation within the business? All significant decisions are difficult. There are too many moving parts and many things we don’t know....

For goal setting, we are conditioned for ‘more’. For example, we may have targets in gyms to lift more weight. However, learning different sets of exercises may be more beneficial. Alternatively, we may gain better results by sticking to the exact weights, increasing...

Today's results stem from our past input and decisions. If the outcomes are positive, it doesn't necessarily mean we're on the right path. It doesn't mean we should immediately change course if they're negative. Instead, results provide a valuable opportunity to...

Many of us are sacrificing today to have a secure and prosperous tomorrow. I am referring to the sacrifices of not living fully today but hoping to live tomorrow. These sacrifices are to push on with time, play safe, and not take risks. This could be our plan. But...

I may claim my good deeds are for others, but often, they are for me. They are likely to keep me happy and fulfilled, boost my ego and pride, and make me a little happier after thinking about them. While they may appear noble and service-oriented, they can often be...

As leaders, we cannot directly change our people, but we can change the working environment that may influence our people. When it comes to changing environment, the change must start from within. So, we practice what we are preaching to others. If we want others to...

It is easier to be vague and add multiple disclaimers in one sentence. With some practice, anyone can learn to be slippery so others cannot get us on their hook. Committing to the outcome with definitive time and deliverables isn't easy. But this commitment and...

I am blessed with the trait of getting uncomfortable in a comfortable position. When things become repetitive and simple, my mind starts to ponder new challenges. This keeps me on my toes and helps me become a better version of myself. It's not always a good story...

Our level of arrogance is directly proportional to our level of success and inversely proportional to our level of maturity. This could explain why: Companies that were once on top are seen nowhere now. Top performers found themselves out of touch and out of the...

On the path to achieving goals, I work hard and try to do the best I can. However, I've learned that it's crucial to maintain a balance. When I stretch myself too thin, other parts of life, such as health and family, start to suffer. It's a constant juggling act, but...

The history of craftsmanship is a testament to the inevitability of technological advancement. Those who failed to adapt and effectively use tools in their trade were eventually left behind. Tools are designed to make craftsmen more efficient, effective, and creative....

I may dismiss high achievers by thinking, 'What sets them apart? After all, we all breathe the same air.' But their distinction lies in what they do with the opportunities they have. Their actions, habits, values, and even luck have shaped their success. They are...

It is convenient to open the door closest to where I am now. After all, it makes sense. Why search for new paths when I can try to open the door in front of me to move on? However, when the door does not open, I have a perfect opportunity to grow. This growth can...

Every day, I get into hand-to-hand combat with these champion time busters. Procrastination Boredom Allowing work to expand to the timeline without adding additional value Postponing major decisions Active distraction by (mobile, emails, shopping sites) Doing...

When decisions and judgments are complex, over-analysing does not improve our situation. We are likely to be better off first understanding our current state of affairs: What is at stake? For example, software projects, company acquisitions. What can we lose? For...

Ideas constantly fall out of conversations. Some are ordinary, others can be good, and a few are great when we get lucky. As leaders, we are not listeners, but miners. We keep mining until we get some good or great ones out. We mine by controlling the discussion...

As leaders, rational decisions are expected of us. However, our choices are biased by our moods, environment, recent wins/losses, personal preferences, love/hate, most recent decisions, time availability, and countless others. Hence, let us not assume that we are...

If I am not here forever and leave everything behind, then there is nothing I can achieve. After all, I may only attain something if I can keep it with me forever. I would instead learn to be more present and utilise life fuel efficiently because that is perhaps all I...

Saving money is good, but often it is silly to save on: Investing in cheap software Finding stingy workarounds to optimise software licenses Holding payment of vendors and pushing ways for additional discounts Finding the cheapest possible resources and consultants...

One thing that binds us together is our ability to demonstrate that we care. We care about the well-being of members of our team. We care about their personal goals and aspirations. We understand their circumstances, limitations, and constraints. We know where they...

Enterprise software is an expensive endeavour. There is a considerable cost involved in licensing and implementation. Sometimes, it may be overwhelming. We may question whether investing in and committing to implementing enterprise software is wise. To reach any...

Make a selection from the following: Learning to play: Guitar Vs Clarinet To be: CEO vs. Small Business Owner Buying watch: Rolex Vs Grand Seiko Most likely, you will pick the first option. Why? Because they are more cool, raise our status, boost our egos, and make us...

My indecision in improving my business is a form of self-harm. While I may have excuses like being busy or thinking business improvement projects can wait, this lazy decision-making costs me. Our businesses need our love, care, and sacrifice. It’s not wise to keep...

Who I am and what I can be are fundamental questions that I must consider seriously. The first can enlighten me about myself, and the second can remind me of the opportunities I might miss if I don't explore the path of possibilities. This introspective journey is...

What I did yesterday looks ordinary today. The artifacts I delivered a few weeks ago need updates, and there's much room for improving our current processes, software, and tools. I am not one to settle for doing what we've always done. My commitment to constantly...

We service our vehicles per the set schedule to ensure they function correctly. We check many things before going out on a journey. Similarly, it is good to consult a doctor occasionally to ensure our wellbeing. But how about our organisation? An independent health...

Good listening is not enough. Before we listen, we need to have an environment where others can speak comfortably. They open up and talk from their hearts. They express themselves with full faith and trust in us. Getting to the positions where others open up to us...

Yes, I can see that others are better players. They have been more successful and privileged. They are blessed with natural strengths and skills to succeed, and I accept and respect that. I have been sad about this for some time, but I have learned to admit and adopt...

One of the most common requests I hear is the desire to have everything in one system. While this aspiration is understandable, the ideal approach is to create a seamless working environment that integrates existing business systems. This practical solution allows...

We often test the patience of our most patient teammates. Hardworking employees often get more work. We often get lazy while reviewing the work of perfectionists. The above examples have one thing in common: we are lazy by default. It's important to recognise when our...

Exhaustion is a real thing. It not only affects our thinking, patience, and decision-making, but if it lasts too long, it can raise our stress levels and cause burnout. This should be a concern for all leaders. Technology projects are a battle against the status quo....

If you have an important meeting at a new place, you research the route and prepare for the journey. Similarly, when it comes to selecting and implementing enterprise software (ERP/CRM), learning from others who have been there before can be invaluable. However, we...

In business, the BAU (Business-As-Usual) work keeps the lights on, while the project work is the key to making the lights shine brighter and pocket more. It's crucial to strike a balance between these two. Businesses often struggle to keep the lights on because all...

Before making hiring decisions, we follow a set process to ensure that the new employee is capable and fit for the job. Similarly, with defined criteria for business projects, we can significantly increase our chances of success. However, we do not appear to have any...

Our decisions, seemingly insignificant in the present, have the potential to shape the lives of those who will come after us. We are not just making decisions for ourselves, but for the generations that will inherit our choices. Inheritance of material and wealth is...

It's easy for me to make choices based on my past experiences. I've developed a preference for certain dishes and coffee, and I've found comfort in the same restaurants over the years. I stick to clothes of known brands, sizes, and styles, all based on my past...

Effective communication is akin to crossing a bridge to the other side and connecting deeply. Often, we remain on our own imaginary islands, leading to communication gaps. To mitigate this issue, we must cross the bridge and understand others before seeking to be...

When I think of others as superior, then my energy is likely to be spent on impressing the other person. When I think of another person as inferior, my energy is likely to be wasted on boosting my pride and ego. When I am at a stage where I see all as one, my energy...

I have no control over my birth or death. Much of what I do aligns with what others in my age group do, suggesting that the aging process influences the broad direction of my evolution. My environment, genetics, and experiences shape my thinking. Overall, I may have...

Working with great leaders is like riding a powerful tide; their presence propels us forward seamlessly. They alleviate our burdens, like painkillers, helping us forget our struggles and reach our full potential. These leaders leave an indelible impact on us,...

Our common perception of an organisation or team is a top-down hierarchical structure. The executive and management sit at the top and actual workers are at the bottom of the hierarchy. While it is a typical representation, it is often too wrong. Maybe we need to...

After working hard to attain reasonable positions of power, status, wealth, and luxury, I realised that they are reasonable goals to aim for. These goals are good because, when I attain them, I realise that they are not the end. They are rather a manifestation of my...

My Karate Sensei teaches us to always be in a stance. As we move around, kick, and punch, we transition from one stance to another. A stance represents power and stability. When we maintain our stance, we have a better chance to protect ourselves, attack, and win....

Business capability development requires our capacity. In other words, we must have the capacity to work on the business to improve its capability. However, if the entire staff is fully utilised in operations, we will continue to stay where we are today. So, if we...

While playing it safe, taking little risks, saving cents but losing dollars, sweating the small stuff, keeping things secret, and trying to get more from others than we give, we are likely to make little progress. Big leaps of progress require a clear goal and the...

You may have come across many labels, like: ‘99% fat-free’ on a juice bottle. ‘Dermatologist tested’ on skin care products. ‘Low carb’ on cheese products. These marketing labels are always true and misleading at the same time. Similarly, the software industry has a...

Good leaders care about two things: the set goal their troops The troops have the potential to attain the set goal. So, the leader servers the troops to be at their best to reach the destination with minimum possible effort and damage. Perhaps, this gives a clear...

What is the cost of my rigidity? The cost of advice that I ignored because I thought I knew more. The cost of not paying enough attention to listening while I was preparing my response. The cost of pretending to be busy and not giving my full attention. The cost of...

Small, consistent positive actions have the potential to manifest big, transformative changes over time. These changes often appear sudden, like when a kid suddenly seems to behave like a grown-up, a player gains instant fame, or a performer becomes famous overnight....

As professional problem solvers, our first task is to define the problem, even when faced with preconceived solutions or impatient stakeholders. This task is very tricky because when we are busy formulating problem statements, other stakeholders are ready to implement...

'Creativity' sounds too positive. For example: The Project lead is creative in managing the expectations of stakeholders. We have to work under the given constraints and get creative in developing a solution. We cannot do what we have always done, it is time to get...

Creativity is in scarce supply. We often talk about it, hear and lecture about it, but seldom experience it in our day-to-day lives. Why? Maybe because our society likes us to fit in with what we have. Maybe because our education system is busy teaching the rules of...

Things, either good or bad; happen to us because of our luck. We have little or no control over our luck, so we may have to accept our fate. Things also happen to us because of our decisions (either a decision or a stack of decisions over time). This is where we have...

When things go south, we are well equipped with the reasons. The reasons tend to be everything else, but not us. For instance: Projects took a long time because of vendors, consultants, and technology, but never due to our lack of project management skills. Similarly,...

Life is constantly pushed and pulled in two directions: day and night. One side urges me forward to do the right thing, make the best use of my time, and achieve steady progression. The other side tempts me towards the dark abyss of boredom, lethargy, and...

Influential individuals who lack the necessary depth of expertise can pose significant risks. While their ability to tell persuasive stories might initially impress us, they can ultimately lead the organisation/project astray, sometimes without notice. They are not...

The best wins are the ones where we achieve our objectives without a fight. So, elimination should be our keyword. Before planning to improve a process, we may want to assess if the process can be eliminated. Before hiring a new resource, we may want to assess if we...

When I make others wait for me in meetings, when I constantly change my mind on decisions, when I keep altering the rules of the game, when I force others to act on my directions, when I speak more than I listen... I may be fooling myself by thinking I hold a position...

We are here to play the game of life. There are wins and losses along the way, but what matters is progression, not winning. We may desire to be at the centre stage of the game, but our position will change over time. What matters is the spirit with which we play, not...

If I am decisive, focused, and hardworking, then I have much to be grateful for. These virtues are blessings, not earned, so there is no reason for pride. Comparing myself to others can lead to a roller coaster of emotions such as pride, jealousy, or envy. This is a...

When I am in a position of power, I clearly see what’s not right. So, I put controls in place to make sure others do the right thing, or can’t attempt to do the wrong thing. However, I keep assuming that I am fine and don’t need checks in place for myself. Who knows,...

Often, in my pursuit of executing and perfecting tasks, I overlook the importance of asking fundamental questions: Why is this activity important? How does it add value to the project, task, bottom line, or risk mitigation? What may happen if I eliminate it? Who truly...

My best friend is the one who opens my eyes to the obvious that I don’t see. They hold my hand, lead me from the front, and push me to notice vital things I might find uninteresting. They make me uncomfortable for my benefit, spot my biases, false assumptions, and...

When we adapt and learn to live with problems, we become part of them. The longer we have them, the deeper they engrave themselves into our lives. After a while, we don’t see them as problems; they become part of us. At some point, we may be lucky to have an outsider...

The question is not that if we can improve something, the question is that if it makes business sense and we have the appetite for improvement. The improvement can be in any dimension. For example, process, automation, communications, efficiency, customer service...

I often hear this: "We want to get a new system that processes payroll (or any other process) with the click of a button." In summary, customers want an easy-to-use automated system. However, achieving this is not just a procurement aspiration but a procurement and...

Sometimes, I find it hard to convince people to act on rational things. I wonder why they do not understand basic questions and address the problems in front of them. I often get perplexed by the thought that people cannot see what is in their best interest—losing...

Common sense is overrated. In theory, most of the world around us can be functional using basic common sense. However, we need processes, procedures, rule books, communications, contracts, legal bindings, and systems to operate smoothly. We may organise massive chaos...

I asked myself: Who have I lost to most of the time in my life? It didn’t take long to realise that I have often lost to myself. I lost when I didn’t keep my promise to commit. I lost when I wavered from the decisions I made. I lost when I knowingly distracted myself,...

If it's clear that the work needs to be done, then we should start it promptly. Sitting on the fence and merely raising issues and risks is easy and unproductive. While learning from past experiences and making informed recommendations is important, these actions...

If the result of helping others is feeling happy about myself, then the help is still superficial since it is based on internal happiness and perhaps pride. A deeper level of help comes when we help not out of volunteer service but out of a sense of duty. When it is...

We all make sacrifices for various reasons. Some of us sacrifice time to earn more money, while others give up money to gain more time. We might also sacrifice our resources for justice, status, legacy, or other goals. Often, we aren't fully aware of what we're...

Perhaps we are all blessed with countless treasures. Perhaps one of the purposes of life is to identify and explore these treasures, using them to make a positive impact.

I'll do it tomorrow. It's not that important. All right, I'll get to it eventually. This pattern of slow responses and procrastination isn't harmless. Lethargy comes at a significant, often unquantifiable, cost. How can we measure the price of missed opportunities,...

As a child, I learned from my environment, teachers, and parents. As I grew older, I sought counsel for guidance and support, knowing I didn't have all the answers and needed help. Upon reaching adulthood, I mistakenly believed I knew everything and began ignoring...

We live in parallel worlds. What is considered right in one country may be deemed wrong in the neighbouring country. It may be primarily influenced by differing cultures and societal norms. These cultural and societal frameworks shape our perceptions of morality,...

Workarounds can be appealing because they provide quick solutions to immediate problems. However, if we rely on them without thoroughly understanding the underlying issues, they can proliferate rapidly, leading to more significant challenges. Over time, a habit of...

The critical KPI for my work is the degree to which I have moved the needle. I may spend time demonstrating the value I add or my knowledge or skills. I may choose to showcase how others are not doing the right things. My critical KPI is the degree to which I have...

When I view the present through the rosy lens of the 'good old days,' the present may disappoint me. However, life continues to move on. Things continue to expand, contract, start, and stop. While it may seem disappointing, perhaps, this is how the world has always...

My achievements give the impression that I am a winner. It could be delivering a successful project or scoring a goal in soccer. It is natural for us to focus on the person closely associated with the final action, whether it's a successful project or a soccer goal....

The pressure of what others think of me often seems unnecessary. My default response is often, 'So why should I bother?' This mindset gives me the freedom to do what I think is right without worrying about impressing others. On the surface, this approach makes sense....

In searching for more, we often overlook what we already have. In routine matters, we fail to understand how to capitalise on our existing skills, relationships, and resources. For example: I may not need new customers; instead, I could find opportunities to offer new...

Self love: When I put myself at the center of the world, my decisions are driven by my desires and comfort. I choose options that are favorable to me. Sometimes I feel a sense of achievement, although it is often short-lived. Love: When I put others at the center of...

Being present allows me to see through other people’s eyes, read their minds, feel their heartbeats, and observe their body language. It guides me to know when to slow down and when to trust my instincts. In moments of presence, I understand my emotions better and let...

The real damage is done by people who do exactly what we ask. For example, they design software the way we want, follow our instructions like a rule book, and act without asking questions. On the surface and in the short term, this approach seems ideal. However, over...

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